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Coordinator of Administrative Services

FLORIDA INTERNATIONAL UNIVERSITY   Miami, FL   Full-time     Administration / Clerical
Posted on May 15, 2024
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Coordinator of Administrative Services

ABOUT FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

POSITION DESCRIPTION

The Herbert Wertheim College of Medicine is currently seeking a Coordinator of Administrative Services to join our team of professionals.

Duties include:

  • Assists in reviewing and processing HWCOM excused absences in accordance with the policy outlined in the HWCOM Medical Student Handbook. Ensures that requests are managed in a timely manner.
  • Provides support to the management of the MD Compliance Email account. Responds to all communication with students in a professional manner and in a timely fashion.
  • Provides timely responses to front desk communication pertaining to Enrollment and Support Services (voicemail, emails and phone calls).
  • Runs reports for auditing of compliance requirements and prepares and complies reports as needed.
  • Communicates with students regarding deficiencies in compliance requirements.
  • Participates in college-wide committees and Provides Support with planning and implementation of medical school events, including, but not limited to;, Freshman Orientation, the White Coat Ceremony, Match Day, and Graduation.
  • Ensures confidentiality of student records in compliance with the Family Educational Rights and Privacy Act (FERPA). Maintains a current understanding of federal, state, and institutional policies and regulations as they relate to academic procedures and records.
  • Provides support with enrollment services responsibilities as assigned in peak times of administrative need.
  • Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

MINIMUM QUALIFICATIONS

Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

DESIRED QUALIFICATIONS

Ability to analyze data.

TO APPLY

To apply, please visit us on-line at https://hr.fiu.edu/careers/, click on “Prospective Employees” or “Current Employees” and search for job opening ID 532177.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.