Sr. HR Specialist - 534377

Sr. HR Specialist - 534377

ABOUT FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

POSITION DESCRIPTION

The Herbert Wertheim College of Medicine is currently seeking an SR. HR Specialist to join our team of professionals.

Duties include:

• Manages the Appointment, Promotion and Tenure Committee (APT) process and ensures all appointment requests and changes are processed, as approved. Provides guidance to Department Chairs, committee members and HWCOM Human Resources regarding APT procedures, as needed.
• Manages all Community Based (Non-Paid) Faculty appointments for HWCOM. Responsible for ensuring that all necessary paperwork has been received and properly vetted through the department and APT committee prior to processing all necessary actions in the FIU system. Responsible for maintaining information and conducting appropriate follow ups for all Community Based Faculty including coordinating annual reviews of all appointments.
• Responsible for the hire and onboarding process for medical resident programs to ensure timely onboarding. Provides support in the development and implementation of process improvement initiatives. Serves as a liaison for the medical residents and Office of Graduate Medical Education for all HR inquiries and processes.
• Ensures the processing of annual contracts for promoted medical residents and corresponding salary actions. Collaborates with the Office of Graduate Medical Education regarding contract language changes and market data for adjustments.
• Responsible for the Search and Screen process of assigned faculty searches by leading the committee meetings, screening all applicants, and providing guidance and support to the committee members throughout the recruitment process. Adheres to all University policies as well as state and local laws, including the Sunshine Law.
• Coordinates the recruitment and hiring process for assigned regular, temporary, visiting and postdoctoral positions. Conducts compensation analysis. Ensuring that the completion of all pre-requirements are met prior to extending the offer letter. Conducts faculty reference checks, background checks, licensure verification, NPBD searches and credentialing for all new hires.
• Provides support for the immigration process for new hires and employees. Collaborates with internal and external contacts to obtain the necessary documentation and approvals. Ensures the timely and accurate submission of documentation required by the Immigration Law Firm. Liaises with International Student and Scholar Services regarding the processing and requirements for J1 Visas.
• Process faculty actions in PantherSoft system including but not limited to pay actions, renewals, changes in supervisor, department, etc. Ensures changes are reflected accurately in PantherSoft.
• Collaborates with the HWCOM HR team with departmental initiatives regarding faculty affairs and special projects.
• Responsible for a variety of Human Resources actions including maintaining spreadsheets regarding Community Based faculty, Secondary Appointments, administrative appointments, and affiliate faculty information to ensure accurate and up-to-date information.
• Performs other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

MINIMUM QUALIFICATIONS

Bachelor's degree and four (4) years of professional human resource experience.

TO APPLY

To apply, please visit us on-line at https://hr.fiu.edu/careers/, click on “Prospective Employees” or “Current Employees” and search for job opening ID 534377.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.