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LTI, Inc.

8631 DEPOT RD
LYNDEN , WA
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Office Operations Specialist LTI/Milky Way

LTI, Inc.
LYNDEN, WA Full-time
Posted on May 21, 2019

Overview

This position is a key member of the team, supporting the executives, operations and service centers system-wide by performing various administrative tasks as well as working with our customer. Strong communication and customer service skills; ability to work independently, as well as be a team player is required.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

 

Event Planner

  • Coordinates the Company Picnic including working with vendors, employees and customers.
  • Coordinates the Everyday Hero events for all regions working with operations personnel
  • Coordinates manager meetings including travel, lodging, meeting facilities and meals.

                       

Corporate Travel:

  • Manages corporate travel program.
  • Responsible for airline bookings and ticketing of all company travel, including flight research and correspondence with travelers.
  • Responsible for lodging, and transportation booking including research and correspondence with travelers

 

Office Operations Customer contact

  • Coordinates customer requests for documentation and information, such as loadsheets, bill of lading, delivery receipts and purchase order numbers
  • Requests missing documentation or information from service centers
  • Prepares billing invoices, backup or special billing reports to send to customers
  • Works with system downloads and excel spreadsheets
  • Performs associated data entry and quality control functions

 

Receptionist

  • Operates the office phone system
  • Greets and interacts with customers, vendors and employees. Maintains visitor log sheets

 

General Administrative Support Functions:

  • Processes incoming and outgoing mail and courier packages
  • Assists with miscellaneous correspondence, reports, and various annual projects.
  • Manages document storage and disposal processes
  • Orders office supplies for general office, and researches special item orders
  • Assists with planning and coordinating of quarterly and annual meetings.
  • Supports preparation of Quarterly Business Reviews. 

Facility Maintenance/Housekeeping:

  • Maintains office equipment such as printers, copy machines, fax machine, installs ribbons, toner, as required and arranges for repair/service when requested
  • Maintains conference rooms, computer room and general areas for neatness/cleanliness, organization and configurations
  • Arranges building maintenance when needed

 

Other Duties: Provides executive and operational support as requested. Other duties may be assigned.

 Predictable and consistent attendance required.

 

For Qualification and Apply please visit to our website: https://external-lynden.icims.com/jobs/2528/office-operations-specialist/job?hub=7&mobile=false&width=910&height=500&bga=true&needsRedirect=false&jan1offset=-360&jun1offset=-300