Accounts Payable/Purchasing
Accounts Payable/Purchasing Full-time; $23.46 - $28.22. Depends On Experience plus benefits.
Job Description: Accounts Payable/Purchasing
Responsible to: Executive Director of Business & Operations
Work Year: 260 Days
General: Process, encumber and properly handle purchase orders; audit and process invoices for payment; properly distribute warrants; maintain related files; maintain revolving and advanced travel funds; assist district staff in administering related budgets.
Minimum Qualification:
Must possess a High School diploma or equivalent; an AA degree preferred. Three (3) or more years related accounting experience desirable; experience in school business accounting preferred. Excellent knowledge and demonstrated use of MS Office and Google Suite in performing work assignments. Ability to operate standard office equipment including computer, word processing, calculator, copier, etc. Knowledge of Skyward Financial system. Must be familiar with computerized accounting procedures. Knowledge of accounting and computers, good math skills and typing. Bilingual skills desirable. Ability to work independently with a minimum of supervision. Must be able to work independently and accurately. Must be able to multi-task and prioritize daily workload. Must possess good interpersonal communication skills; be a team player. Must be able to process District information in a confidential manner. Must be able to function in a calm, efficient, fair and courteous manner, under frequent interruptions and exercise careful judgment, diplomacy and tact in the performance of duties and assignments. Must be able to maintain consistent presence at assigned worksite and regularly work hours specified under contract.
Must comply with all district policies and code of professional conduct.
Position Responsibilities:
Receive, audit and process purchase orders received as authorized by appropriate signature from schools/departments in an efficient, expedient manner. Review purchases for compliance with local, State and Federal regulations. Maintain purchase order files. Receive, audit and process reimbursements and invoices as they pertain to district purchases. Maintain historical accounts payable and purchase order files for audit and retention purposes. Process advanced travel and revolving fund requests in a timely manner. Maintain
balances for auditing purposes. Coordinate with staff on building/department budgets. Assist in budget building process. Assist with necessary information on audits. Set up and maintain vendor files. Calculate, process and pay monthly excise taxes through the Department of Revenue. Perform such other duties, as from time to time, may be assigned.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
High school graduate or equivalent and three (3) years experience in office bookkeeping.
Language Skills:
Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals. Ability to write routine reports and correspondence.
Ability to speak effectively before administrators and staff. Bilingual skills desirable.
Mathematical Skills:
Ability to calculate figures and amounts such as interest, proportions and percentages.
Ability to apply concepts of basic algebra and geometry.
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written,
oral, or diagram form. Ability to deal with problems involving several concrete variables in
standardized situations.
Other Skills and Abilities:
Personal computer and mainframe experience with spreadsheet skills. Ability to
communicate clearly and concisely, both orally and in writing. Ability to perform duties
with awareness of all district requirements and Board of Education policies.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; operate a computer, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds, such as payroll/accounting reports. Specific vision abilities required by this job include close vision and depth perception.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Position usually demands meeting deadlines with severe time constraints. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
MVSD is EOE