Pre-Award Services Coordinator - R25-16

Pre-Award Services Coordinator - R25-16

“Employment is with The Research Foundation for The State University of New York, a private, nonprofit, educational corporation that administers sponsored program activity for the University at Albany.”

Description of Duties (This is a brief summary of the hiring department and the duties of the role):

The Pre-Award Services Coordinator in the Office of Sponsored Programs Administration (SPA) organizes and facilitates the intake, review, routing, execution, distribution, and record-keeping for proposals, awards, and agreements administered through The Research Foundation (RF) for SUNY at the University at Albany. The Pre-Award Services Coordinator will perform a wide range of pre-award and non-financial post-award clerical administrative tasks using sponsor and SPA business systems which will involve significant communication with both internal and external constituents. The Pre-Award Services Coordinator will provide exceptional customer service by responding to inquiries to best support the research community, as well as assist with staffing coverage and administrative duties as needed to achieve the overall SPA mission.

Essential Functions

• Monitor, review, and ensure timely responsiveness to inquiries and requests from faculty and staff, external collaborators, and sponsors. Maintain information systems and processes to: manage intake; expedite assignment to research and contract administrators; monitor, update, and communicate the status of pre-award tasks associated with proposals, awards and award modifications, contracts and subcontract agreements.
• Assist with the preparation and processing of incoming and outgoing agreements, award modifications, and amendments to align with project period of performance and sponsor timelines. Perform checklist review of documentation to ensure completeness and adherence to RF, University, sponsor, and regulatory requirements. Maintain project files and use SPA business systems to route finalized agreements for signature. Disseminate executed agreements and document correspondence.
• Contribute as part of a team that maintains SPA office list of contacts, operational documents, webpage support, and file management. Provide support and coverage for office functions as needed including but not limited to: assisting with the preparation of various reports; assisting with the management of the filing system; answering telephones and greeting visitors; making photocopies and scanning documents; and participating in SPA, RF, and University programs, meetings, and events.

MinimumQualifications (Both measurable and soft skill requirements):

High School Diploma and 4 years of progressive clerical experience; OR Associate’s degree and 2 years of progressive clerical experience; OR Bachelor’s degree from a college or university accredited by the US Department of Education or an internationally recognized accrediting organization and 1 year of clerical experience.

Proficient skill in using Microsoft Office.

Demonstrated ability to work independently and as part of a team.

Demonstrated excellence in written and verbal communication skills.

Must possess a strong focus on attention to detail and accuracy.

Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.

Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging, relative to their role.

Preferred Qualifications:
Ability to manage competing priorities in a high-volume work environment

Advanced skill in using Microsoft Office.

Experience working in sponsored programs administration or higher education.

Experience using Oracle Business Applications.

Persons interested in the above position should submit a resume, three work-related references, along with a letter of application. Apply to http://rfhr.interviewexchange.com/jobofferdetails.jsp?JOBID=186222

Check one of the following (Please keep in my mind, all applicants must be considered and annotated on the rubric through until the position is filled unless using priority review date.)

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/ASR.shtml

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.

The Research Foundation for The State University of New York exceptional benefits, such as healthcare, dental, vision, retirement plans, competitive pay, generous paid time off, tuition waiver program through SUNY, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.