Accounts Payable Assistant/Credit Card Administrator
Accounts Payable Assistant/Credit Card Administrator
The University of Tampa is seeking a professional for the role of Accounts Payable Assistant/Credit Card Administrator to support the Office of Financial Management. The Office of Financial Management is responsible for general ledger accounting, accounts payable, payroll, tax and financial regulatory compliance, internal accounting controls, and financial reporting. The Accounts Payable Assistant/Credit Card Administrator role supports the accounts payable function and works as the primary contact/coordinator for all bankcard accounts. This position reports to the Accounts Payable Supervisor.
Responsibilities
- Coordinate and order new cards for staff members.
- Serve as the university liaison and respond to inquiries for corporate card and athletic travel card program.
- Train cardholders on how to use their cards at the time of issue in accordance with the university policy and relevant operating instructions.
- Perform monthly settlement of procurement card transactions.
- Monitor the use/abuse of procurement cards and initiate corrective action.
- Review p-card and athletic travel card transactions in Workday. Ensure that transactions are properly loaded in the system and verified in an appropriate timeframe.
- Continuously analyze data and transactions to determine whether processes can be improved to ensure greater compliance or efficiency of transactions.
- Review and process supplier invoices and expense reports in Workday.
- Create settlement runs for accounts payable items (supplier payments, expense reports, cash advances, and ad hoc payments).
- Answer questions regarding associated procedures in Workday.
- Ensure positive, responsible, and courteous services are provided to all internal and external customers including faculty, staff, students, and vendors.
- Research payments and assist vendors to resolve differences regarding invoices.
- Process checks for mailing.
- Other duties as assigned.
- Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.
Qualifications
- High School diploma or equivalent required; four-year degree preferred.
- Accounts payable and/or p-card experience preferred.
- Organizational skills to include attention to detail.
- Problem solving ability.
- High productivity and dependability.
- Excellent written and oral skills, as well as the ability to establish priorities and manage time wisely.
- Strong interpersonal skills, flexibility, and customer service orientation.
- Previous Workday (or other ERP) experience preferred.
- Proficiency with MS Office, Word and Excel required.
- Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.
- Willingness to embrace new technologies and innovative organizational practices.
For further details and to apply, please visit our website at ut.edu/jobs
Applicants should be prepared to attach a cover letter and resume.
The University of Tampa offers great benefits to include:
- FREE Tuition
- Generous paid leave
- Wellness initiatives
- 100% Employer-Funded Health Reimbursement Account
- 100% Employer-Paid Short & Long Term Disability Insurance
- 100% Employer-Funded Employee Assistance Program
- Discounted On-Campus Dining Meal Plans
- FREE On-Campus Parking
- FREE Access to Campus Amenities (pool, library, campus events and more)
- Fitness Center
- Pet Insurance
- Flexible Spending Accounts
- And more!
The University of Tampa is an Affirmative Action/Equal Opportunity Employer.