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Administrative Assistant 3

Western Washington University   Bellingham, WA   Full-time     Administration / Clerical
Posted on May 2, 2024
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About the University    

Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2022 U.S. News & World Report rankings.

Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.

About the Department

University Residences supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.

About the Position

The Administrative Assistant 3 is responsible for the supervision of program support staff involved in the performance of duties associated with Residence Life. Under general direction, the administrative assistant 3 will perform work using knowledge and experience specific to the Residence Life program.

Required Qualifications

  • High school diploma or equivalent
  • Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work
  • Demonstrated commitment to equity and inclusion in addition to the ability to support an inclusive residence hall community
  • Proficient in computers and applicable software; including MS Office
  • Able to work some evening and weekends during busy times (training, move-in)
  • Experience in customer service-related work and the ability to work under pressure, prioritize deadlines, and handle many responsibilities simultaneously.
  • Demonstrated excellent oral and written communication skills.

Preferred Qualifications    

  • AA, BA, or technical degree.
  • Experience using WWIS Banner Student Information System or large information databases such as Microsoft Access.
  • Experience working at a higher education institution.

Conditions of Employment

All employees must comply with our Immunization policies, including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to HR@wwu.edu if you need information regarding medical or religious exemption and applicable accommodations.
This position requires a fingerprint background check.


$3,607 - $4,817/month depending on qualifications and experience

Bargaining Unit

This position is part of bargaining unit PT and is covered by the collective bargaining agreement with Public School Employees of WWU.

Application Instructions    

Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.

Closing Date Notes    

Application review begins May 16, 2024; the position is open until filled.