Grant Fiscal Specialist

Western Washington University   Bellingham, WA   Full-time     Accounting
Posted on September 8, 2023
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Grant Fiscal Specialist  

$4,053.50 - $5,318.25/month depending on experience. 

Classified Benefits: Medical, Dental, 401K, Life, (see more on website) 

WWU’s College of Science & Engineering is searching for a Grant Fiscal Specialist to manage and provide support analysis functions for a portfolio of grant budgets and grant-related expenditures, including faculty and student travel, student summer employment, and supplies and equipment purchasing. The successful candidate will have the grant knowledge and experience to work independently and in coordinated effort with grant Principal Investigators, RSP pre- and post-award staff, and dept. staff. Hybrid/remote possible.

WWU is an E.O.E. 

The Grant Fiscal Specialist provides fiscal management and analysis functions for a portfolio of grant budgets, as well as managing grant-related expenditures including faculty and student travel, student summer employment, and supplies and equipment purchasing. This successful candidate for this position will need the professional experience and confidence to work independently as well as in coordinated effort with grant Principal Investigators (PIs), Research and Sponsored Programs pre- and post-award staff, and dept. staff to support the increasing volume of grant activity in the College of Science and Engineering.

This position supports and assists faculty with processes, procedures, and systems following university policies. Also assists PIs in trouble-shooting problems, identifying solutions, and resolving issues as they arise. Fiscal management tasks include supporting external grant awards with budget reporting, fiscal analysis, purchasing, revenue and expense forecasting, and hiring actions.? This position coordinates and arranges grant-funded travel as a travel delegate for PIs, their students or others traveling with them, as well as travel and event support details related to summer REU programs.

Work will be performed primarily on-site with option of hybrid remote schedule after training period and establishment of successful workload management.

This is a project-employment position with funding secured initially for one year. The State HR classification for this position is Fiscal Specialist 2.

Required Qualifications

  • Bachelor's Degree and at least two years of fiscal and/or office management experience OR an equivalent combination of education and/or professional experience
  • Proficiency with Microsoft Office Suite software including Excel, Teams, Word, and Outlook
  • Excellent communication skills, including the ability to assist and collaborate with a wide variety of stakeholders, produce and edit written reports, and complete various forms with meticulous attention to detail and consistent proofreading practices
  • Demonstrated ability to actively foster environments that are equitable and inclusive of diverse social identities and backgrounds
  • Demonstrated ability to work independently and make decisions for the benefit of the organization's goals
  • Proven ability to manage time effectively, meet deadlines, and schedule effectively
  • Experience maintaining physical and electronic record keeping systems
  • Experience compiling reports

Preferred Qualifications

  • Experience working in higher education
  • Experience supporting external grants and/or working with grant agencies
  • Experience processing employee travel
  • Experience using SAP Concur Travel System and/or other travel management systems
  • Proficiency with WWU Systems including Banner, Navigate, Millennium FAST, and/or other databases and software unique to higher education
  • Advanced spreadsheet and database skills

Conditions of EmploymentAll employees must comply with our Immunization policies, including Proof of Rubeola Measles Immunity within 60-days of hire. Salary $4,053.50 - $5,318.25/month depending on qualifications and experience. Benefits InformationBenefits Overview for Classified PositionsBargaining UnitThis position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees.

Closing Date NotesApplication review begins September 21, 2023; position is open until filled.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3303 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.