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Program Coordinator

Western Washington University   Bellingham, WA   Part-time     Education
Posted on April 22, 2022
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Program Coordinator

About the University

Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2022 U.S. News & World Report rankings.

About the Department

The Design Department and the College of Fine and Performing Arts supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.

The Department of Design has a robust and ever-evolving curriculum grounded in the tradition of producing thoughtful, creative, and discerning designers. Our students and faculty are routinely exposed to the latest trends in the design industry, sharing their work at international conferences, and bringing home top design awards for branding, UX, motion, publication, and illustration.

About the Position

The Program Coordinator position serves as the main point of contact for the department, provides programmatic and administrative support for 10-15 permanent and part-time faculty and staff in the Department of Design.  The position is under direct supervision of the Administrative Services Manager. Duties include: registration management, schedule building, student advising and outreach, portfolio review preparation and notification, general program and office support, and other duties as assigned.

This is a 10.5 month part-time cyclic position.

Required Qualifications

  • Associates Degree and three years of experience working in an office environment.
  • Two years of progressively responsible experience in a professional setting.
  • Proficiency with Microsoft Desktop programs (Word, Excel, Access, Teams and Outlook)
  • Demonstrated ability to:
    • Maintain Confidentiality
    • Utilize excellent customer services skills when communicating with faculty, staff, students, and other departments on the phone and in person
    • Work effectively, professionally, and collaboratively with an inclusive group of students, faculty and staff from diverse backgrounds
    • Establish and maintain a friendly, collaborative team environment
    • Communicate professionally and effectively within, and outside of, an organization
    • Utilize excellent English spelling, grammar and proof-reading skills
    • Manage time effectively, multi-task and meet multiple deadlines
    • Effectively follow instructions and office procedures
    • Generate high-quality work with careful attention to detail in an environment with frequent disruptions
    • Work independently with minimal oversight after initial training period (usually 6-12 months)
    • Take initiative and meet deadlines without prompts from supervisors
    • Work proficiently with relational data base systems to access queries, reports, student information and hiring
    • Independently compose, edit, and proofread departmental correspondence, reports, notices, and brochures for print and web using Microsoft Office with a high level of functional expertise
    • Learn new tasks quickly, correct errors, and improve the quality of the work product with each repetition

Preferred Qualifications

  • Bachelor’s Degree
  • Recent experience with portfolio preparation and outcome notification
  • Recent experience with design in an educational setting
  • Experience with college recruitment
  • Experience working with youth
  • Experience with Banner, Concur, Degree Works, Navigate
  • Experience with academic advising in a higher education system
  • Experience with Drupal or other website management platform
  • Experience with various social media platforms

Conditions of Employment

All employees must comply with our Immunization policies, including COVID vaccination by time of hire and Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to HR@wwu.edu if you need information regarding medical or religious exemption and applicable accommodations.

Salary 

The starting salary for this position is from $26,538- $34,632, commensurate with experience.

Benefits Information

https://hr.wwu.edu/files/2022-01/Benefits%20-%20Classified%20Staff%20%281%29.pdf

Bargaining Unit

This position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees of WWU.

Application Instructions

Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.

Closing Date Notes

Position closes 05/13/2022 at 11:55 pm.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); crtc@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at vpsa.office@wwu.edu. The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.